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More than tools for managing physical and digital objects, museum collection management systems (CMS) serve as platforms for structuring, integrating, and making accessible the rich data embodied by natural history collections. Here we describe Arctos, a scalable community solution for managing and publishing global biological, geological, and cultural collections data for research and education. Specific goals are to: (1) Describe the core features and implementation of Arctos for a broad audience with respect to the biodiversity informatics principles that enable high quality research; (2) Highlight the unique aspects of Arctos; (3) Illustrate Arctos as a model for supporting and enhancing the Digital Extended Specimen concept; and (4) Emphasize the role of the Arctos community for improving data discovery and enabling cross-disciplinary, integrative studies within a sustainable governance model. In addition to detailing Arctos as both a community of museum professionals and a collection database platform, we discuss how Arctos achieves its richly annotated data by creating a web of knowledge with deep connections between catalog records and derived or associated data. We also highlight the value of Arctos as an educational resource. Finally, we present the financial model of fiscal sponsorship by a nonprofit organization, implemented in 2022, to ensure the long-term success and sustainability of Arctos. 

Abstract Museum collections house millions of objects and associated data records that document biological and cultural diversity. In recent decades, digitization efforts have greatly increased accessibility to these data, thereby revolutionizing interdisciplinary studies in evolutionary biology, biogeography, epidemiology, cultural change, and human-mediated environmental impacts. Curators and collection managers can make museum data as accessible as possible to scientists and learners by using a collection management system. However, selecting a system can be a challenging task. Here, we describe Arctos, a community solution for managing and accessing collections data for research and education. Specific goals are to: (1) Describe the core elements of Arctos for a broad audience with respect to the biodiversity informatics principles that enable high quality research; (2) Highlight the unique aspects of Arctos; (3) Illustrate Arctos as a model for supporting and enhancing the Digital Extended Specimen; and (4) Emphasize the role of the Arctos community for improving data discovery and enabling cross-disciplinary, integrative studies within a sustainable governance model. In addition to detailing Arctos as both a community of museum professionals and a collection database platform, we discuss how Arctos achieves its richly annotated data by creating a web of knowledge with deep connections between catalog records and derived or associated data. We also highlight the value of Arctos as an educational resource. Finally, we present a financial model of fiscal sponsorship by a non-profit organization, implemented in 2022, to ensure the long-term success and sustainability of Arctos. We attribute Arctos’ longevity of nearly three decades to its core development principles of standardization, flexibility, interdisciplinarity, and connectivity within a nimble development model for addressing novel needs and information types in response to changing technology, workflows, ethical considerations, and regulations. 

Abstract While museum voucher specimens continue to be the standard for species identifications, biodiversity data are increasingly represented by photographic records from camera traps and amateur naturalists. Some species are easily recognized in these pictures, others are impossible to distinguish. Here we quantify the extent to which 335 terrestrial nonvolant North American mammals can be identified in typical photographs, with and without considering species range maps. We evaluated all pairwise comparisons of species and judged, based on professional opinion, whether they are visually distinguishable in typical pictures from camera traps or the iNaturalist crowdsourced platform on a 4-point scale: (1) always, (2) usually, (3) rarely, or (4) never. Most (96.5%) of the 55,944 pairwise comparisons were ranked as always or usually distinguishable in a photograph, leaving exactly 2,000 pairs of species that can rarely or never be distinguished from typical pictures, primarily within clades such as shrews and small-bodied rodents. Accounting for a species geographic range eliminates many problematic comparisons, such that the average number of difficult or impossible-to-distinguish species pairs from any location was 7.3 when considering all species, or 0.37 when considering only those typically surveyed with camera traps. The greatest diversity of difficult-to-distinguish species was in Arizona and New Mexico, with 57 difficult pairs of species, suggesting the problem scales with overall species diversity. Our results show which species are most readily differentiated by photographic data and which taxa should be identified only to higher taxonomic levels (e.g., genus). Our results are relevant to ecologists, as well as those using artificial intelligence to identify species in photographs, but also serve as a reminder that continued study of mammals through museum vouchers is critical since it is the only way to accurately identify many smaller species, provides a wealth of data unattainable from photographs, and constrains photographic records via accurate range maps. Ongoing specimen voucher collection, in addition to photographs, will become even more important as species ranges change, and photographic evidence alone will not be sufficient to document these dynamics for many species.